Dis-Chem – Admin Clerk Vacancies 2026 – Midrand Day and Night Shifts

Dis-Chem Pharmacies is recruiting Admin Clerks for permanent day-shift and night-shift positions at its Midrand Distribution Centre in Gauteng. Both vacancies have the same requirements and responsibilities, but applicants must select the shift for which they are available.

The positions require Grade 12 and between one and two years of administrative experience. Successful candidates will support warehouse administration, goods receiving, purchase orders, supplier returns, credits, timesheets and internal customer queries.

Important: These are two separate permanent vacancies. They are not learnerships, internships, graduate programmes or YES Youth opportunities.

At a glance

Available positions

The official descriptions for the two positions contain the same duties, requirements, competencies and benefits. The principal difference is whether the employee will work the day shift or night shift.

The exact starting and ending times for each shift are not stated. Applicants should confirm the complete roster if shortlisted.

What these opportunities are

These are permanent administrative positions within Dis-Chem’s Midrand Distribution Centre.

The Admin Clerks will complete administrative work according to Dis-Chem and industry standards. Their work must support legal, operational and customer requirements across the distribution environment.

The role covers several operational areas, including warehouse support, credit requests, goods-receiving documents, invoices, purchase orders, returns, inventory adjustments, supplier communication and general administration.

Minimum requirements

• Grade 12 or Matric.
• Between one and two years of administrative experience.
• Basic computer skills.
• Basic knowledge of Kronos.
• Basic knowledge of human-resources administration.
• Excel, PowerPoint and Outlook skills.
• Knowledge of distribution-centre, logistics and supply-chain operations.
• Customer-service ability.
• Basic numerical ability.
• Analytical and problem-solving skills.
• Honesty and trustworthiness.
• Attention to detail.
• Ability to work towards deadlines.
• South African citizenship.
• A clear criminal and credit record as part of the stated screening conditions.
• Reliable personal transport.

Advantageous systems knowledge

Basic SAP knowledge is described as a definite advantage. Applicants with SAP experience should explain which functions they used and the type of information they captured.

Basic Kronos and human-resources knowledge are also included in the advertised requirements. Relevant experience may include capturing leave, working with timesheets or maintaining staff-related administrative records.

Applicants should not claim experience with SAP, Kronos or another system if they have not used it.

Experience requirement explained

The main vacancy requires one to two years of administrative experience.

The application questionnaire allows candidates to select from the following experience levels:

• Less than one year.
• One to two years.
• Two or more years.
• No experience but willing to learn.

Although the application form provides several options, applicants should assess themselves against the main vacancy, which states that one to two years of administrative experience is essential.

Candidates should answer according to their genuine experience and should not alter their employment dates to fit a particular option.

Warehouse support responsibilities

• Process warehouse and sales-order credit requests accurately and efficiently.
• Help resolve and finalise credit-related requests.
• Follow up with stores, warehouses and other departments.
• Maintain effective communication between stores, warehouses and support teams.
• Ensure that returns are processed according to the required procedures.
• Investigate delivery queries connected with warehouse deliveries.
• Assist Finance with the resolution and finalisation of delivery queries.
• Review warehouse credits.
• Work within the assigned authority when credits require approval or rejection.
• Maintain the integrity of captured credit information.

General administrative duties

• Keep administrative information accurate and up to date.
• Maintain required statistics and records for management reporting.
• Complete weekly timesheets for outsourced personnel.
• Distribute pay sheets according to company procedures.
• Place weekly stationery orders for relevant departments.
• Place expense orders according to management instructions.
• Submit delivered invoices for payment.
• Complete other general administrative duties assigned by the department.
• Capture leave forms accurately on Kronos.
• Capture leave for permanent and outsourced staff.
• Perform appropriate clerical duties when the Admin Manager is on leave.

Goods-receiving and MIRA duties

• Check and process goods-receiving documentation.
• Process invoices through the relevant MIRA procedures.
• Ensure claims are completed for shortages and damaged goods received from suppliers.
• Verify the applicable red-light or green-light status.
• Send green-light documents to the relevant MIRA department.
• Compare goods-received details and quantities with supplier invoices and delivery notes.
• Refer identified errors to the appropriate department manager.
• Capture requested credit, newspaper and magazine invoices.
• Check outside-supplier invoices for accuracy.
• Confirm goods received against the relevant invoices.

Applicants do not need to claim MIRA experience unless they have used the process or system. However, they should be able to show accuracy when checking invoices, quantities and supporting documents.

Purchase-order and SAP duties

• Create and capture purchase orders for the Distribution Centre on SAP.
• Capture supplier and distribution orders accurately.
• Compare vendor-return inventory information with open return orders.
• Confirm that return information balances with the physical goods available.
• Process goods issues according to Dis-Chem’s procedures.
• Maintain accurate records when capturing orders and stock-related information.

Inventory adjustments and supplier returns

• Process authorised inventory adjustments.
• Assist with negative counts and cycle-count adjustments.
• Prepare goods that must be returned to suppliers.
• Process supplier returns according to prescribed procedures.
• Follow up with supplier representatives regarding the collection of returns.
• Help minimise outstanding supplier-return balances.

All adjustments and returns must be processed within the employee’s assigned authority and according to Dis-Chem’s standard operating procedures.

Customer-service responsibilities

• Respond promptly to store queries about distribution discrepancies.
• Report unresolved matters to management.
• Coordinate with relevant Dis-Chem departments and stakeholders.
• Help resolve queries promptly and efficiently.
• Follow up with suppliers about delivery deadlines.
• Provide accurate feedback to management.
• Maintain productive relationships with internal and external customers.
• Communicate proactively to support cooperation between teams.

Workplace standards and compliance

• Keep the workstation clean and orderly.
• Follow Dis-Chem policies and standard operating procedures.
• Comply with workplace health-and-safety rules.
• Follow the company’s uniform and personal-appearance policy.
• Follow applicable disciplinary and counselling procedures.
• Maintain accurate and confidential administrative information.

Skills and competencies

• Microsoft Excel.
• Microsoft PowerPoint.
• Microsoft Outlook.
• Administrative recordkeeping.
• Data-capturing accuracy.
• Basic numerical ability.
• Analytical thinking.
• Problem-solving.
• Customer service.
• Professional communication.
• Attention to detail.
• Ability to meet deadlines.
• Honesty and trustworthiness.
• Distribution and logistics awareness.
• Ability to work with several departments.

Supply-chain or logistics qualification question

The official application form asks whether candidates have a supply-chain or logistics degree or diploma.

The main vacancy does not list this qualification as an essential requirement. Applicants without one should answer “No” rather than claiming an unrelated or incomplete qualification.

Candidates with a relevant degree or diploma should include the institution, qualification title and completion date accurately.

Warehouse-experience question

The application form also asks whether candidates have warehouse experience. It provides an option for applicants without warehouse experience who are willing to learn.

Warehouse experience is therefore useful but is not presented as an absolute application-form requirement. However, applicants still need to meet the main administrative-experience requirement.

Day-shift and night-shift availability

Applicants should select the vacancy that matches the shift they can work reliably.

The official adverts do not publish the exact day-shift or night-shift hours. Candidates should confirm starting times, finishing times, weekend arrangements, public-holiday requirements and shift rotation if shortlisted.

Applicants considering the night shift should assess whether they have reliable and safe transport for the hours that may be allocated.

Special conditions of employment

• Applicants must be South African citizens.
• Screening through MIE forms part of the stated conditions.
• A clear criminal record is required.
• A clear credit record is required.
• Reliable transport is required.

Applicants should answer all screening questions honestly. The vacancy does not provide exceptions to the stated citizenship, record-check or transport requirements.

Remuneration and benefits

Dis-Chem confirms that the positions offer a market-related salary. The amount has not been included in this post in line with our remuneration-reporting policy.

The advertised benefits include:

• Medical aid.
• Provident fund.
• Staff account.

The vacancy does not state the salary scale, employee contributions, night-shift allowance, overtime arrangements or detailed benefit conditions. Applicants should confirm these matters if shortlisted or offered a position.

Application questionnaire

The official application forms ask candidates about the following:

• Whether they have Grade 12 or Matric.
• Whether they have a supply-chain or logistics degree or diploma.
• Their level of administrative experience.
• Whether they have warehouse experience.
• Their current place of residence.
• Their notice period.
• Their expected monthly salary.

Applicants should note that the form asks for a monthly salary expectation. They should not enter an annual amount in this field.

What applicants should understand

This is a detailed distribution-centre administration role rather than a basic filing or reception position.

The successful candidates will work with orders, invoices, credits, receiving documents, staff records, supplier returns and queries involving several departments.

Accuracy is particularly important because incorrect information may affect stock records, supplier transactions, employee records or financial processes.

Applicants should apply only for shifts they can attend reliably. Applying for both vacancies does not guarantee consideration for both positions.

Application checklist

• An updated CV.
• Grade 12 or Matric details.
• A clear Matric certificate if requested.
• Accurate details of one to two years of administrative experience.
• Correct employer names, job titles and employment dates.
• Examples of invoice, order or recordkeeping duties.
• Details of SAP or Kronos experience where applicable.
• Details of warehouse or logistics experience where applicable.
• Supply-chain or logistics qualification details where applicable.
• Accurate notice-period information.
• A considered monthly salary expectation.
• Reliable transport arrangements.
• A South African ID.
• A reliable cellphone number and professional email address.

The application platform includes separate areas for a CV, work history, education and supporting documents. Upload only genuine and relevant files.

Need assistance preparing your CV or application documents? Visit our Learnership Resources and Guides.

Profile photograph and documents

The application platform provides an optional profile-photograph section. If used, the image must be in PNG, JPG or JPEG format, below 2 MB and at least 360 × 360 pixels.

The additional-document section provides options for documents such as an ID, driver’s licence, passport, transcript or other supporting file. Applicants should upload only the documents requested or relevant to the application.

About Dis-Chem Pharmacies

Dis-Chem Pharmacies is a South African retail healthcare group operating a national pharmacy network supported by centralised wholesale and distribution infrastructure. CJ Distribution supports the movement and administration of products supplied to Dis-Chem stores and other customers.

Learn more through the official Dis-Chem Group website.

Employment equity

Dis-Chem is an equal-opportunity employer. Its approved Employment Equity Plan and targets may be considered during recruitment in line with the company’s Employment Equity and Transformation Strategy.

Dis-Chem also states that it actively supports the recruitment of people with disabilities.

Quick tips for applicants

• Apply before 6 September 2026.
• Submit by 5 September 2026 where possible.
• Apply for the correct day-shift or night-shift vacancy.
• Show Grade 12 clearly on your CV.
• Explain your administrative duties in detail.
• Mention SAP, Kronos or warehouse experience accurately.
• Include Excel, PowerPoint and Outlook skills.
• Answer the logistics-qualification question honestly.
• Enter a monthly rather than annual salary expectation.
• Confirm that you have reliable transport.

Common application mistakes to avoid

• Applying without the required administrative experience.
• Listing an administrative job without explaining actual duties.
• Claiming SAP or Kronos experience that cannot be demonstrated.
• Claiming an incomplete qualification as completed.
• Entering an annual salary in the monthly-expectation field.
• Applying for a shift that cannot be attended reliably.
• Providing incorrect notice-period information.
• Leaving employment dates incomplete.
• Submitting unclear or incorrect documents.
• Waiting until the closing date to apply.

Scam warning (important)

Apply only through the official Dis-Chem Simplify recruitment platform.

• Do not pay anyone for an application, interview or employment placement.
• Do not pay anyone who claims to guarantee selection.
• Do not pay for unofficial training, uniforms or background checks.
• Do not share banking PINs, passwords or one-time PINs.
• Do not send personal documents to an unverified social-media account.
• Upload your CV and supporting documents only through an official recruitment channel.

How these opportunities were verified

These opportunities were verified from the official Dis-Chem Simplify vacancies for the Distribution Centre Admin Clerk day-shift and night-shift positions in Midrand.

The listings confirmed that both vacancies are permanent, entry-level positions within CJ Distribution and share the same requirements, duties, remuneration, benefits, posted date and closing date.

The official application forms also confirmed the questions relating to Matric, administrative experience, warehouse experience, supply-chain or logistics qualifications, residence, notice period and monthly salary expectations.

The vacancies do not state the exact shift hours, salary amount, night-shift allowance, overtime arrangements or detailed benefit contributions.

Read more about our process on the How We Verify Listings page.

How to apply

1. Choose the day-shift or night-shift vacancy below.
2. Open the corresponding official Dis-Chem application page.
3. Confirm the job title and shift before applying.
4. Read the complete vacancy requirements.
5. Prepare an updated CV showing relevant administrative experience.
6. Complete your personal, education and employment details.
7. Upload your CV and any requested supporting documents.
8. Answer the experience, residence and qualification questions honestly.
9. Enter your genuine notice period and monthly salary expectation.
10. Review your chosen shift and contact details.
11. Accept the platform’s terms after reading them.
12. Submit before the closing date.

Application Closing Date

The official closing date for both vacancies is 6 September 2026.

The exact closing time is not stated. Applicants should submit by 5 September 2026 where possible to reduce the risk of missing the deadline because of technical or document-upload problems.

Apply for the Day-Shift position

Apply for the Night-Shift position