Vector Logistics – Admin Clerk

A role like this may suit someone who is organised, numerically strong, and interested in finance administration rather than purely general office support. As an Admin Clerk at Vector Logistics in Midrand, Gauteng, you would be involved in cash reporting, reconciliations, journals, and fixed asset administration within a structured supply chain business.

At a glance

What this opportunity is

This is a permanent admin and finance support role focused on helping with general ledger upkeep, fixed asset administration, and daily cash administration. The role also includes reconciliations, journals, petty cash reviews, sundry debtor and creditor support, and month-end reporting preparation.

Note: This is not just basic office filing. A position like this is better suited to someone who is comfortable with journals, reconciliations, cash reports, approvals, supporting documents, and routine finance processes that need to be handled accurately and on time.

Who this opportunity may suit

• Someone with Matric who wants practical finance administration experience
• An applicant studying toward an accounting-related qualification
• A person who is comfortable with spreadsheets, journals, reconciliations, and supporting documents
• Someone who wants exposure to cash administration, fixed assets, and general ledger processes

What you’ll do / learn

You’ll gain practical exposure to cash management, fixed asset administration, ledger support, reconciliations, creditors and debtors administration, and month-end finance routines.

• Collate daily cash expectations and calculate net funding required
• Prepare the daily cash management report for the Finance team and management
• Prepare journals relating to cash management
• Perform weekly bank reconciliations
• Assist the Fixed Asset Controller with capex requests and purchase orders
• Process asset additions, disposals, and transfers
• Prepare journals for capex invoices and bank allocations relating to fixed asset sales
• Back up the Fixed Asset Controller when required
• Process expense claims and prepare relevant journal entries
• Check claims for approvals and supporting documents
• Prepare Namibia Import VAT schedules for monthly return use
• Perform staff debtor account reconciliations and follow up on outstanding documents
• Process sundry creditors invoices and prepare journals to the general ledger
• Prepare journals for petty cash expenditures and reimbursements
• Review petty cash reconciliations and supporting vouchers
• Perform sundry debtor reconciliations and follow up
• Prepare the month-end handling fees report
• Check payment runs and send remittance advices for sundry creditors
• Process sundry debtors invoices

Eligibility requirements

Check the requirements below before applying.

Essential requirements

• Matric
• Verbal and written communication skills
• Computer literacy in MS Word, Excel, and Outlook
• Logical thinking
• Analytical thinking
• Numeracy
• SAP system knowledge
• Financial accounting principles and practice

Preferred

• Studying towards an accounting-based tertiary qualification

Key working relationships

• Commercial Officer
• Financial Accountant
• Financial Manager
• Regional Administration Controllers and staff
• Internal and external auditors
• Suppliers
• Customers

What this role really means

An admin clerk role like this usually means being trusted with finance processes that affect daily cash visibility, ledger accuracy, supplier payments, and month-end reporting. In practice, that can include checking supporting documents carefully, preparing journals correctly, following up on missing approvals, keeping reconciliations current, and making sure routine finance work does not fall behind. If you are applying, it helps to show that you are accurate, dependable, and comfortable with repetitive finance tasks where detail matters.

Application checklist

Make sure your application is complete before submitting.

• Updated CV
• Certified copy of South African ID
• Matric certificate
• Academic proof if studying towards an accounting qualification
• Clear contact details (phone + email)
• Any supporting finance, admin, SAP, Excel, debtor, creditor, or reconciliation experience shown clearly on your CV
• Any additional documents requested on the application portal

Need help with CVs, certified copies, and application tips? Use our Resources & Guides Hub.

About the sponsor

Vector Logistics is a supply chain and sales and merchandising partner operating through an integrated, temperature-controlled network in Southern Africa. The business works across logistics and distribution environments, including frozen, chilled, and ambient delivery operations. Visit the Vector Logistics website for more information.

Quick tips for this application

• Put your Matric and any accounting-related studies near the top of your CV
• If you have used Excel, reconciliations, journals, SAP, or finance admin tools, mention that clearly
• Show that you are comfortable with supporting documents, approvals, and routine finance controls
• Keep your CV neat and accurate, because this role values detail and consistency
• If you have done petty cash, invoice processing, creditors, or ledger work before, make that easy to spot

Mistakes to avoid

• Submitting a generic CV that does not show finance or admin readiness
• Leaving out your Matric or accounting-study details
• Not showing Excel, SAP, or reconciliation ability clearly
• Ignoring the detail-heavy nature of the role
• Uploading incomplete or unreadable documents
• Waiting too long when no closing date is stated in the vacancy text

Scam warning (important)

Do not pay any fee to apply for this opportunity. Use only the official Vector Logistics careers platform linked below, and be cautious of anyone asking for money, banking details, or “processing fees” outside the formal application process.

How this opportunity was verified

We used the official vacancy page listing link for the Admin Clerk position , checked the title, location, permanent status, posted date, duties, and requirements, and paired that with Vector Logistics’ official business description for the sponsor background.

For more information about how our posts are verified, please visit our How we verify listings page.

How to apply

1. Open the official vacancy page using the button below.
2. Read the requirements carefully and confirm that your profile fits the role.
3. Prepare your CV and supporting documents.
4. Complete your application through the official Vector Logistics careers platform.
5. Because no closing date is shown in the vacancy text provided, apply as early as possible.