Clover SA – Administrative Officer

Description

The Administrative Officer is responsible for providing effective and professional administrative support within the Production environment. The role ensures smooth day-to-day operations through accurate documentation, efficient coordination, and adherence to administrative controls that support production and business objectives.

About Clover SA

Clover SA is a well-established South African food and beverage company involved in the manufacturing, marketing, and distribution of dairy, beverages, and related consumer products.

Programme\Position Offerings

• Position Title: Administrative Officer
• Department: Production
• Number of Positions: 1
• Location: Queensburgh, KwaZulu-Natal, South Africa
• Employment Type: Permanent
• Industry: Food Manufacturing / Food Service

Key Responsibilities

• Provide secretarial and administrative support to the Production Manager and management team.
• Manage office administration including in-tray control, calendar management, filing, telephone calls, and message handling.
• Perform general administrative duties and maintain administrative controls as delegated.
• Ensure proper filing, storage, and security of both paper-based and electronic documents.
• Support internal and external audits, including traceability and documentation compliance.
• Manage time and attendance-related administration such as Best Time edits, leave records, and TES timesheets.
• Handle administrative queries and provide support to factories and management teams.
• Administer and monitor expenses, including fixed and variable costs.
• Support PPE, chemical, and operational orders and ensure invoices are processed for payment.
• Ensure accurate capturing and recording of data and transactions.
• Assist with annual audit processes and general departmental requirements.
• Support ad-hoc administrative requests and perform relief duties within the team.
• Assist with leave application capturing for departments.
• Collaborate with the admin team and provide team leadership support where required.

Attributes Required

• Proactive and action-orientated approach.
• Strong problem-solving ability with clear and sound reasoning.
• High standards of accuracy, professionalism, and accountability.
• Strong interpersonal skills with the ability to collaborate effectively.
• Customer-oriented mindset with effective communication skills.
• Ability to plan, organise, and manage multiple priorities in a production environment.

Eligibility Criteria

• Grade 12 / National Certificate (NQF Level 4).
• Relevant administrative experience applying job-related concepts and processes.
• Experience working with senior management.
• People management experience.
• Fluent Business English.
• Intermediate computer literacy.
• Valid Code 08 driver’s licence.

How to Apply

Please ensure that your application includes an updated CV and any relevant supporting documents.

• Application Closing Date: 22 December 2025
• Reference Number: CLO251215-3